Resources

Writing from the operations side of events, by people who have run them.

Read the blog

About

Built by someone who has run events

EventStreams was built by someone who spent years delivering live and corporate events.

Why we built it

Event operationsEvent operations software for run sheets, suppliers and the event day

Registration and streaming are the parts of an event that software has always covered. The run of show, the catering numbers, the kit list, who is on the door at 08:00 and which supplier is late usually live in a spreadsheet, a WhatsApp group and one person's head. They are also the things that go wrong on the day.

Event operations software for run sheets, resources, suppliers and onsite delivery.

Share the run sheet by link, email or PDF

Build the run sheet once, then share it as a live link, an email or a PDF — full technical detail for the crew, a clean version for the venue, without maintaining two documents that drift apart. Calendar export means the crew's call times land in their own diaries.

  • Run sheets shared by link, email or PDF
  • Different levels of detail for crew and venue
  • Calendar (.ics) export

Track catering, equipment, staffing and supplier costs

Catering, equipment, staffing and vendors are tracked against the run of show with quantities, suppliers, costs, arrival times and delivery status — so the question "did the AV arrive?" has an answer in the same place as the schedule it belongs to, and budget lines are visible while there is still time to change them.

  • Catering, equipment, staffing and vendor tracking
  • Quantities, suppliers, costs and delivery status
  • Budget lines against the schedule

Spot room and speaker clashes before the event

Rooms are checked across every event on the account, and speakers across the event’s agenda, so you find a double-booked breakout, or a speaker who is meant to be in two places at once, while there is still time to fix the schedule.

Assign tasks and see who did what

Work is assigned to named people with a full activity trail, so what was asked, who picked it up and when it was done is all on record. R2, the AI operations assistant, can act on the plan too — check the agenda for clashes, push the afternoon back thirty minutes, email the run sheet to the crew — and it previews exactly what it will change before it changes anything.

  • Tasks assigned to crew, with an activity trail
  • AI operations assistant that previews every change

Run QR check-in on the same system

On the day, QR check-in at the door runs on the same system that holds the registrations and the run sheet, so check-ins, the schedule and the reports never have to be reconciled across separate tools afterwards.

Questions

Common questions

What is an event operations platform?
An event operations platform handles the delivery side of an event rather than the marketing side — the run of show, resources and suppliers, staffing, task assignment and onsite execution. EventStreams covers that alongside registration, streaming and reporting, so operations and attendee experience share one system.
Can we share a run sheet with a venue without giving them access?
Yes. Run sheets can be shared as a link, an email or a PDF, with a cleaner version for the venue and full detail for your crew, without the venue needing an account.
Does it track supplier costs and deliveries?
Yes. Catering, equipment, staffing and vendors are tracked with quantities, suppliers, costs, arrival times and delivery status against the run of show.

Book a demo

See it working on your own event

Bring a real event, room clashes, spreadsheets and all, and we’ll show you how it would run in EventStreams.

Auth v2.27.0