As an expansion pack for one exhibition, priced by stand count, rather than something bundled into a plan, so an organiser running one exhibition a year is not paying for it all year.

Can we use our venue's floor plan?

Yes. Upload the venue PDF and the floor plan is built from it, then rendered in 3D with shell-scheme stands. Stands drawn as solid shapes are detected automatically, and any others are drawn in the builder.

Do exhibitors get their own sign-in?

Yes. Exhibitors work in their own portal, with its own branded sign-in, where they manage their profile and products. Agreed prices and your internal notes never reach it.

Where do stand visit numbers come from?

From scans at booth check-in stations rather than from what exhibitors report, and from attendees opening the stand in the event app, which also records how long they stayed.

Exhibition and trade show softwareSell stands and run your exhibition in one system

The stand plan, the exhibitors and the money in one place, alongside registration, the stages and check-in.

Book a demo How it runs

E10 · Hall 4

Thornwick Heat PumpsShowcase package · Shell scheme

SoldAvailableSelectedHall 3 · aisles A–DHall 4 · aisles E–H

SWITCH 2027, Halls 3 and 4. Floor plans are built from the venue PDF and rendered in 3D in the product.

What goes wrong

Selling stands from a PDF and a spreadsheet

An exhibition carries its own moving parts: a plan that keeps changing, a hall of exhibitors who each owe you something, and a sponsor who wants to know it was worth it.

The plan changes after it has gone out: A stand changes size, an exhibitor swaps, and the PDF everyone is working from is out of date.
Stand income is reconciled by hand: Packages are sold from a spreadsheet, and stand income is reconciled by hand.
Stand visits are not counted: Exhibitors are told the hall was busy. Nobody can show them their own stand was.
Chasing exhibitors for their details: Contacts, products and paperwork arrive by email, late, and someone keeps the list.

Start to finish

From the first stand sold to the heat map

01 · Sell
Each package sets what the stand includes
Exhibitor packages carry their own list price and set what a stand offers: how it opens, and whether it has chat, video or a live stream. Confirmed stand prices go into the event budget.
Floor plans & exhibitors
02 · Run
Turn the venue PDF into a 3D floor plan
The venue PDF becomes the floor plan, rendered in 3D, with shell-scheme stands so exhibitors can see the walls they are designing to. The build-up runs from the same run sheet and supplier list as the rest of the event.
Operations
03 · Deliver
Exhibitors manage their own profile and products
Exhibitors keep their profile and products up to date in their own branded portal. Attendees browse by exhibitor or by product and walk the hall in the event app, and booth stations scan visitors at the stands.
Onsite & check-in
04 · Measure
Count stand visits from scans
Stand visits are counted from booth scans on site and from stand opens in the app, which carry dwell time, and the heat map plays the hall back over the day on a time scrubber.
Analytics

How it runs

A worked example from start to finish

Expo is sold as an expansion pack priced by stand count, so an organiser running one exhibition a year is not paying for it all year.

Exhibition

A worked example. The event is invented to show the system in use.

An exhibition with stands to sell

The stand plan, the exhibitors and the money in one place

Plan: Laying out the hallThe venue PDF goes in and the floor plan comes out in 3D, with shell-scheme stands at real depth.
Sell: Selling stands on packagesEach exhibitor package carries its own price and what it includes, and confirmed stand income goes into the event budget.
Show days: Exhibitors work in their portal, attendees browse the hallExhibitors get their own branded portal. Attendees browse the hall by exhibitor or by product in the event app.
After: Counting stand visitsStand visits are counted from scans and visits in the app, and the heat map plays the hall back over the day.

ProductFloor plans & exhibitorsPlans from your PDF, stands and exhibitor packages ProductOperationsRun sheets, clash detection, tasks and suppliers ProductAnalyticsAttendance, engagement and reach, with an AI summary ProductOnsite & check-inDesks, kiosks, stations and wallet scans

Questions

Questions about exhibitions & trade shows

How is Expo priced?: As an expansion pack for one exhibition, priced by stand count, rather than something bundled into a plan, so an organiser running one exhibition a year is not paying for it all year.
Can we use our venue's floor plan?: Yes. Upload the venue PDF and the floor plan is built from it, then rendered in 3D with shell-scheme stands. Stands drawn as solid shapes are detected automatically, and any others are drawn in the builder.
Do exhibitors get their own sign-in?: Yes. Exhibitors work in their own portal, with its own branded sign-in, where they manage their profile and products. Agreed prices and your internal notes never reach it.
Where do stand visit numbers come from?: From scans at booth check-in stations rather than from what exhibitors report, and from attendees opening the stand in the event app, which also records how long they stayed.

Book a demo

See it working on your own event

Bring a real event, room clashes, spreadsheets and all, and we’ll show you how it would run in EventStreams.

Book a demo View pricing

Exhibition and trade show softwareSell stands and run your exhibition in one system

Selling stands from a PDF and a spreadsheet

From the first stand sold to the heat map

Each package sets what the stand includes

Turn the venue PDF into a 3D floor plan

Exhibitors manage their own profile and products

Count stand visits from scans

A worked example from start to finish

An exhibition with stands to sell

Related pages

Questions about exhibitions & trade shows

See it working on your own event