As an expansion pack for one exhibition, priced by stand count. An organiser running one exhibition a year is not paying for it all year.

Can we use our venue's floor plan?

Yes. Upload a single-page PDF, or a PNG, JPG, WebP or SVG, and the hall is built from it, then rendered in 3D. Stands drawn as solid shapes are detected automatically; outlined stands are drawn by hand in the builder.

Do exhibitors get their own sign-in?

Yes. Exhibitors sign in to their own portal at the event's exhibitor address, in the event's branding, where they manage their profile and products. Owners and admins on the company's team can edit; staff can view.

Where do stand visit numbers come from?

On site, from scans at booth check-in stations linked to each stand. Online, from attendees opening the stand in the event app, which also records how long they stayed.

Exhibition floor plan softwarePlan the hall, price every stand and manage your exhibitors

Hall plans built from the venue PDF and rendered in 3D, shell-scheme stands, exhibitor packages and pricing, a branded exhibitor portal, stand visits from scans and a heat map of the hall.

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Expo is an expansion pack, priced by stand count

E10 · Hall 4

Thornwick Heat PumpsShowcase package · Shell scheme

SoldAvailableSelectedHall 3 · aisles A–DHall 4 · aisles E–H

SWITCH 2027, Halls 3 and 4, drawn as a plan. Floor plans are built from the venue PDF and rendered in 3D in the product.

The hall

Upload the venue plan and see the hall in 3D

Upload the venue plan as a PDF or an image and stands drawn as solid shapes are detected for you. Anything the detection misses is drawn by hand, as a rectangle or a shape of any outline, and repeated stands can be copied at the same size.

Stands come through as shell scheme, with walls where they back onto a neighbour and open to the aisle, so exhibitors can see the walls they are designing to and their artwork hung on each panel. A hall can have several levels, stacked in the 3D view, with entrances, toilets, food and first aid marked.

Packages and pricing

Each stand package sets what the exhibitor gets

A package sets how a stand opens for attendees, as a side drawer, a modal or a full page, and whether it carries chat, video or a live stream. Attendees only get those on stands whose package includes them.

Each package has a list price, and each stand can carry the price that exhibitor actually agreed, including nothing for a stand you are giving away. Confirm the price and it goes into the event budget as exhibitor income.

Exhibitor Centre

Exhibitors update their own profiles and products

Exhibitors sign in to their own portal at the event's exhibitor address, carrying the event's logo, colour and name. There they keep their profile, gallery and product list up to date, and attendees find the products in the event app's Products directory. Sponsors get the same portal at the event's sponsor address.

Agreed prices, price confirmation and your internal notes are never sent to the portal. Inviting people and linking a company to its stand stay with you in the Console.

On the floor

Count stand visits on site and in the app

Booth stations scan visitors at each stand, and visits in the event app are recorded with their dwell time. The exhibition dashboard shows who is in the hall now, the busiest stands and the quiet ones, and anything that needs attention.

The heat map colours every stand by its visits and plays the hall back over the show on a time scrubber, for visits on site, online or both.

Event Map and seating

Map the venue and assign attendees to tables

For events without an exhibition, the Event Map holds the venue across several levels in 2D and 3D, with check-in points, points of interest, room areas and numbered tables. Seating assigns attendees to tables from an unseated list, with live occupancy per table.

A venue plan can be saved as a template and reused across events at the same venue. The Event Map and seating are on Business and Enterprise.

What is in it

What floor plans and Expo include

Hall plans: Built from a PDF or image, with stands detected or drawn.
3D view: Levels stacked by elevation, shell-scheme walls and stand artwork.
Packages: Stand template, chat, video and live stream, with a list price.
Stand pricing: Agreed prices per stand, with confirmed income in the budget.
Exhibitor Centre: A branded portal for profiles, galleries and products.
Stand visits: Booth scans on site, and dwell time for visits in the app.
Heat map: Every stand coloured by visits, with a time scrubber.
Seating: Tables, guest lists and seating on the Event Map.

How it runs

A worked example from start to finish

Exhibition

A worked example. The event is invented to show the system in use.

An exhibition with stands to sell

The stand plan, the exhibitors and the money in one place

Plan: Laying out the hallThe venue PDF goes in and the floor plan comes out in 3D, with shell-scheme stands at real depth.
Sell: Selling stands on packagesEach exhibitor package carries its own price and what it includes, and confirmed stand income goes into the event budget.
Show days: Exhibitors work in their portal, attendees browse the hallExhibitors get their own branded portal. Attendees browse the hall by exhibitor or by product in the event app.
After: Counting stand visitsStand visits are counted from scans and visits in the app, and the heat map plays the hall back over the day.

Works with

The rest of the Event OS, sharing the same data

RunOperationsRun sheets, clash detection, tasks and suppliers DeliverOnsite & check-inDesks, kiosks, stations and wallet scans MeasureAnalyticsAttendance, engagement and reach, with an AI summary

Questions

Questions about floor plans & exhibitors

How is Expo priced?: As an expansion pack for one exhibition, priced by stand count. An organiser running one exhibition a year is not paying for it all year.
Can we use our venue's floor plan?: Yes. Upload a single-page PDF, or a PNG, JPG, WebP or SVG, and the hall is built from it, then rendered in 3D. Stands drawn as solid shapes are detected automatically; outlined stands are drawn by hand in the builder.
Do exhibitors get their own sign-in?: Yes. Exhibitors sign in to their own portal at the event's exhibitor address, in the event's branding, where they manage their profile and products. Owners and admins on the company's team can edit; staff can view.
Where do stand visit numbers come from?: On site, from scans at booth check-in stations linked to each stand. Online, from attendees opening the stand in the event app, which also records how long they stayed.

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See it working on your own event

Bring a real event, room clashes, spreadsheets and all, and we’ll show you how it would run in EventStreams.

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